How to Add an Electronic Signature to a Document

Electronic Signature

Did you know that you can add a signature to a document without having to print it out, sign it, and then scan it back in? It’s called an electronic signature or esignature, and it’s a feature that’s built into many popular document-editing programs. Here’s a quick overview of how to add an electronic signature to a document.

Why has electronic signatures become popular?

There are many reasons why electronic signatures have become popular in recent years. For one, they’re more convenient than traditional signatures. You don’t have to go through the hassle of printing out a document, signing it, and then scanning it back in. With an electronic signature, you can simply sign the document electronically and be done with it.

How does it work?

An electronic signature is basically an image of your signature that you insert into a document. When you add your electronic signature to a document, it serves the same purpose as a traditional signature. It shows that you agree to the terms of the document, and it serves as a legally binding signature.

Steps to Add an Electronic Signature to a Document 

  • The first step is to open the document in an editing software of your choice. There so many different programs available, so we can’t give specific instructions for each one. But in general, you’ll want to open the document that you want to sign and then look for a way to insert an image of your signature.
  • Once the document is open, click on the “Insert” tab and then click on “Signature Line.” This will open a new window where you can enter your name and title. For our purposes, we’ll just enter “John Smith.” 
  • Once you’ve entered your name, click on “OK.” This will insert a signature line into your document. The next step is to actually sign the document. To do this, right-click on the signature line and select “Sign.” 
  • A new window will open where you can create your electronic signature. If you have a webcam attached to your computer, you can create a handwritten signature by signing your name on a piece of paper and then holding it up to the camera. Or, you can type in your name or initials. Once you’re happy with your signature, click on “Apply” and then “OK.” 

And that’s it! You’ve successfully added an electronic signature to a document. Now you can email it off without having to print it out first. 

Remember to store your electronic signature securely. If someone were to get ahold of your electronic signature, they could potentially sign documents on your behalf. So it’s important to keep it safe and secure. One way to do this is to password-protect the file that contains your signature. That way, even if someone gets ahold of the file, they won’t be someone to open it without your permission.


Electronic signatures are a convenient way to sign documents without having to print them out first. In most cases, all you need is access to the document-editing program where the document was created. Simply open the document, insert a signature line, and then sign the document using either your webcam or by typing in your name or initials. Once you’re done, the document is ready to be emailed off—no printing required!

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